Technology Fund

The purpose of this page is to help Tri-C faculty understand and fully use their Technology Fund. It explains what the funds can be used for, how to check balances, and how to navigate the approval and reimbursement process. Our goal is to ensure faculty can access these contractual benefits.

Many faculty have questions about estimate, upfront payments, international travel, mileage reimbursement, tax exemptions, and more. The FAQ page answers the most common questions and clarifies misunderstandings.

$1,000 Technology Fund for Hardware/Software Purchase

Starting in 2025, Tri-C affords each Tenure Track/Tenured faculty member access to $1,000 in funds to purchase teaching-related technology, including hardware and software. This is a completely separate fund than the Travel & Professional Development Fund. Tech funds can be used to purchase technology like laptops, tablets, microphones, cameras, etc. along with software that the College may not subscribe to. This technology belongs to the faculty member. Tech funds cannot be used to purchase phones.

How to Check Your Technology Funds Balance:

Each faculty member is allotted $1000 for hardware/software technology purchases, funds that are available immediately at the start of each new contract cycle. To check your available funds, follow these steps:

  1. Go to My Tri-C Space
  2. Navigate to the Tri-C Travel & Expense tile and click on the Concur link.
  3. Once in Concur, click on the “Home” dropdown menu in the upper left-hand corner, then click on the “Reporting” and finally “Budget Dashboards.”
  4. On this page, you’ll be able to see your available Technology Funds. 

Tech Funds Reimbursement Process:

  • Before making any purchase, the faculty member looks in Concur to verify their available Tech Funds balance (under budget dashboard).
  • The faculty member will create a Technology Pre-Approval Form (found on the Faculty Travel & Expense tile on My Tri-C Space) and email it to Standish Stewart, Peter Anderson, or Jared Medved in ITS with a summary of what type of software or hardware that they are seeking. Once ITS approves, the form will be sent back to the faculty member.
    • ITS must approve this purchase before the purchase is made and before the form is sent to the Dean.
    • Faculty member must go through AI training if tech has any AI component
  • Faculty member sends to form to their Associate Dean, ideally copying an admin coordinator and an AAUP rep
  • The Dean sends the pre-approval form to Accounts Payable for processing; once approved in Concur (which faculty can track in Concur on the Tri-C Travel & Expense tile in My Tri-C Space).
  • The faculty member makes the technology purchase
  • Faculty member submits the Technology Funds Reimbursement form (found on the Faculty Travel & Expense tile on My Tri-C Space) along with receipt(s) to their Associate Dean. 
  • The Dean’s office and Accounts Payable will review and approve before sending to Payroll for reimbursement.
  • Faculty members should confirm accurate payment in their paycheck.
    • Note: Taxes for purchases of goods are not able to be reimbursed using College funds.

Note: For faculty hired in year two or three of the 3-year contract cycle, amounts will be prorated based on when they started (Article 17). Retiring faculty members have access to all of their Tech funds, even if they’re retiring in December of the first contract cycle year.